Wayne State University has contracted with US Bank for the administration of a Travel Credit Card program. The card may only be used for University travel and business hosting expenses. Only University employees are eligible to request a card. The internal application form must be completed, authorized by the appropriate department personnel and forwarded to the Disbursements Department for approval.
Forms
Cardholder Application/Agreement Form - Updated March 2018! (PDF) Requires Adobe Acrobat Reader
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Online Account Access
Once you receive your US Bank TravelCard, you should use the US Bank Online Access User Guide to setup your online access to your account. This will allow you to review your account, statements (there are no printed statements mailed to homes) and make manual payments.
Employee Payments Directly to US Bank
You will use the US Bank Account Pay User Guide to make payments directly to US Bank using your US Bank Online Account Access for things like finance charges or late fees levied on your account.
University Travel Card and Reimbursement FAQ's
How do I apply for the University Travel Card? Who is eligible for the card?
All University employees that travel regularly for the institution are eligible. The internal application forms can be found on the Travel Website. There is no external application or credit check.
Does the University automatically pay the monthly Travel Card bill?
The University makes payments to JUS Bank based on approved travel expense reports where the receipt has been presented and used as support for an expense. The individual cardholder is responsible for ensuring that the report has been filed. Additionally, the cardholder is responsible for any other unreimbursed charges.
How often does the University make payments to the card company?
Payments to US Bank are made every business day based on the approved expense reports.
What happens if the card incurs delinquent or penalty fees?
The individual cardholder is responsible for all charges posted to the account. Therefore, it is critical that the individual ensure timely filing of expense reports and review of monthly statements.
Can I use the card for personal items while in travel status?
The card should not be used for personal expenses or for those expenses for which the traveler will not be seeking reimbursement. One exception to this rule would be meal costs. Because institutional policy utilizes a daily per diem, a meal cost may exceed the allowed rate. In that case, the individual may use the Travel card but would be personally responsible for the amount over the allowed rate.